Online / Hybrid Meeting

Run a meeting in a meeting room with participants joining online.

Camera, microphone and speaker equipment differ between rooms, and some rooms have none.
The room display is switched on. If it is not, follow that room’s start-up guide.

Step by step

Start the meeting on the meeting room PC, or on your laptop, following that room’s instructions.

Invite the online participants as you normally would.

Share your content in the meeting application. To show it on the room display as well, use the room PC, HDMI or screen sharing.

Use the room microphones and speakers described on the room’s overview page.

End the meeting for all participants and close the meeting application.

Follow the room’s shut-down guide when the meeting is over.

Join a few minutes early so you can check that remote participants can hear and see you.
Equipment varies by room. Always follow the guide for the room you are in.
Do not unplug, move or reconfigure room equipment.

Contact IT Support if the room equipment does not work as described.